Location: Remote (preferably based in the Philippines)
This role will require working in the Pacific Time Zone (PT) to align with the CEO's schedule and business needs.
Key Responsibilities:
Executive Support:
- Manage the CEO's complex calendar, ensuring alignment with key business priorities, meetings, travel schedules, and personal commitments.
- Coordinate communication between the CEO and internal/external stakeholders, acting as the primary liaison.
- Prepare and edit internal and external communication, including meeting notes, reports, presentations, and emails on behalf of the CEO.
- Anticipate the CEO’s needs and take proactive action to prioritize daily tasks and manage workload.
Communication Management:
- Maintain communication with key stakeholders, partners, clients, and other executives, handling sensitive and confidential matters with discretion.
- Prepare responses to external partners, including handling contract reviews and other business correspondence.
Project Management:
- Oversee key cross-functional projects (HR, marketing, product design, operations, etc) by organizing timelines, managing workflows, and ensuring deliverables are met.
- Track the progress of strategic initiatives and business goals, providing regular updates to the CEO and team.
- Collaboration with the department leads to streamline processes and drive organizational efficiency.
Vendor and Contract Management:
- Manage vendor relations and oversee the contract review process for services needed by the executive team.
- Ensure compliance with key legal and business requirements when engaging vendors and partners.
Financial Administration:
- Work with finance and operations teams to provide necessary information for financial decision-making.
- Process payroll, payments to vendors, company expenses, and other financial transactions.
Operational Efficiency:
- Contribute to internal process development, improving workflows to increase organizational productivity and reduce bottlenecks.
- Handle sensitive information with discretion and ensure all matters are processed in compliance with confidentiality policies.
Personal Support & Travel Coordination:
- Coordinate both business and personal travel arrangements for the CEO, ensuring smooth logistics and schedules.
- Assist with personal matters of the CEO as required, ensuring a balanced focus on both professional and personal goals.
Qualifications & Skills
Experience:
- Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-suite executives in a high-growth environment.
- Proven track record in managing complex schedules, multi-tasking under pressure, and ensuring deadlines are met consistently
Skills:
- Exceptional written and verbal communication skills, with an ability to draft clear, professional communication on behalf of the CEO.
- Strong project management skills, with experience in managing multiple projects simultaneously.
- Experience using AI-based tools to streamline workflows, automate repetitive tasks, and improve productivity.
- Strong ability to adapt and integrate AI tools to enhance team and executive efficiency.
- Proficient in Google Suite.
- Comfortable handling confidential information with the utmost professionalism and discretion.
Personal Attributes:
- High level of proactivity and ability to anticipate the needs of the CEO.
- A solutions-oriented mindset with strong problem-solving capabilities.
- Flexible, adaptable, and able to thrive in a fast-paced, dynamic startup environment.
- Strong organizational skills and attention to detail.
Education:
- Bachelor’s degree in Business Administration, Communications, or a related field (advanced degree is a plus).
Please share your CV to Ms Huyen at huyennguyen@emotiv.com.
